What billing frequencies does Pool Billing Program support?

You can bill weekly, bi-weekly, monthly, or on a fully custom schedule. Each customer's subscription can have its own frequency, start date, and charge amount.

Which payment gateways work with Pool Billing Program?

Pool Billing Program integrates with Stripe for credit and debit cards, PayPal for one-time and recurring payments, and ACH for direct bank transfers. You can also record offline payments like cash, check, Zelle, and Cash App.

How are late fees applied?

You configure late-fee rules — flat amount or percentage, grace period, and frequency — and Pool Billing Program enforces them automatically. Late fees appear on the customer's ledger and statements without any manual intervention.

Can I pause or cancel a customer's subscription without losing data?

Yes. You can pause immediately, at the end of the current cycle, or on a future date. Cancellations work the same way and include an optional reason field. Reactivation restores everything — billing history, service records, and notes are never deleted.

Features / Automated Billing

Invoicing That Runs Itself

Configure each customer's billing once — Pool Billing Program generates invoices, collects payments, applies late fees, and delivers statements on schedule. Your pool service billing program works while you focus on the pools.

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Why Pool Companies Switch to Our Billing

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Hours Saved Weekly

No more spreadsheet invoices or manual payment tracking. The program does it all.

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Faster Collections

Autopay and automatic retry on declined cards means money arrives without follow-up calls.

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Clean Financial Records

Every charge, payment, credit, and refund is logged with a running balance per customer.

Recurring Billing on Autopilot

Assign each customer a subscription with a billing cycle, charge amount, and preferred payment method. Pool Billing Program takes over from there.

✓ Flexible cycles — weekly, bi-weekly, monthly, or custom intervals
✓ AutoPay enrollment — customers authorize once, charges recur automatically
✓ Mid-cycle proration — first invoice adjusts for partial periods
✓ Batch generation — create invoices for your entire customer list in one click

Pool Billing Program subscription setup showing billing cycle, amount, and payment method

Pool Billing Program payment recording with method selection and reference number

Every Way Your Customers Want to Pay

Accept cards, bank transfers, PayPal, and offline methods — all within the same program.

Credit & Debit Cards

Processed securely through Stripe

PayPal

One-time or recurring via PayPal Vault

ACH Bank Transfers

Lower transaction fees for direct bank pulls

Offline Payments

Cash, check, Zelle, Cash App — log with reference numbers

Statements and Invoices Delivered Automatically

PDF invoices are generated and emailed the moment a charge posts. Monthly statements show opening balance, all activity, and closing balance — sent to every customer on your chosen schedule.

✓ Auto-emailed PDF invoices with your company branding
✓ Monthly statement runs — email all or print all in one action
✓ Automated late fees based on rules you configure
✓ Dunning sequences — automated follow-ups for overdue invoices

Pool Billing Program statements manager with email-all and print-all controls

The Complete Billing Hub

Every customer has a dedicated billing section with transaction history, charges, payments, credits, recurring setup, and subscription status.

Pool Billing Program transaction ledger with running balance for a single customer

Transaction History — full ledger with running balance

Pool Billing Program charge form with amount, category, date, and tax toggle

Issue Charge — amount, category, optional sales tax

Pool Billing Program credit form with reason tracking

Issue Credit — goodwill, adjustment, or error correction

Billing FAQ

Let the Program Handle Your Billing

Automated invoicing, payment collection, and financial reporting — all starting at $35/month.

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No credit card required. Free data migration from your current software.